Event Logistics Services

Our members offer you the full range of logistic services that cover your needs and requirements, taking care of planning, transportation, and on-site logistics to ensure your event’s success. Having completed tens of thousands of event planning and logistic jobs each, our AV Alliance members pride themselves in consistently delivering only the best quality services.

The workings of event logistics

Having the best event technology for your event is important. But having the best equipment available right at your event location is indeed better.

For AV Alliance the term event logistics compromises two areas: First of all, it relates to all logistical efforts to bring the right equipment and the right event staff to the location of the live event. Second, it refers to all logistical efforts on the spot during a meeting, conference or any other type of event. The local or onsite event logistics include, for instance, the management of the visitor flow as well as the coordination of operations during the event, in accordance with the agenda or program.

We can cover your event planning and logistics needs for all event types, including meetings and conferences, congresses, expos and trade shows, product launches, live music events, arena concerts and touring acts, festivals, etc.

Using our global network for unexpected logistic requirements

Event planning and logistics are a stressful job, but being prepared for unforeseen situations, such as unexpected equipment failure, makes everything better. By using the access to our global network of warehouses, our members have the advantage of being able to replace any equipment locally in almost any part of the world. For any last-minute requirements, deliveries, or extra personnel we can count on the support of AV Alliance member companies close to your event location. Our global network gives us a level of logistical power that puts us in a unique position in the market.


  • Logistics planning and operations
  • Procurement
  • Warehousing and distribution
  • Delivery management
  • Transportation and freight forwarding
  • Customs clearance (if required)
  • Reverse logistics
  • Construction and installation
  • Technical support

Warehousing, distribution, and transportation

With more than 100 warehouses in our global network, the AV Alliance has the advantage of being able to provide the necessary equipment close to – or even directly at – your event location. We take care of our equipment and stock only the highest quality audio visual gear and event technology equipment. Our members having their own fleet of trucks and delivery vehicles, as well as their partnerships with experienced shipping companies, ensures timely and secure delivery.

By sourcing equipment locally, we can not only reduce the complexity of global logistics, but we are also able to save money due to decreased equipment transportation costs – and reduce our carbon footprints in the process.